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Soft Skills

Two recent experiences gave me insight to update this post (original was June 2010) to include even more value of the two magical words. Enjoy this post and the updates shown below in green.
As you read the title of this post, two magical words for the best people-skills (also known as soft skills or interpersonal skills), you might immediately think of please and thank you.  While these classics are still very valuable people-skills words, they are superseded by two words that are magical even when you just think them.

Could the two words be:

Trust & respect? Admittedly crucial yet just thinking them doesn’t necessarily produce great interactions.

Intuition & connection? Some people have little intuition yet they learn great people-skills.

What are the two magical words for the best 21st century people-skills?

Magical Words for Best People-Skills Source:Istock.com






“What If”










What if … helps you consider other people’s views.
What if … bonds with diverse customers.
What if … delivers unique customer care.
What if … engages and empowers employees.
What if … builds bonds on teams.
What if … leads people out of the fear of the unknown.
What if … frees you of the limits of your own perspective.
What if encourages people to think outside-the-box.
What if allows a fresh start after poor performance.
What if opens people’s minds to constructive criticism.

What else does this magical two word phrase do? Or do you have another favorite two word phrase for the best 21st century people-skills?


Kate Nasser, The People-Skills Coach, brings her insights to your organization in workshops, webinars, and dvds on profitable people-skills for teamwork and customer care. See her in action Kate Nasser video footage.

People Skills Mindset to the Skillset by:Adrian Midgley


Professional people skills (soft skills) are more than a skill set. The mindset to the skillset is key to your professional people skills.  Your mindset at any moment impacts and sometimes directs how you act and what you say.  In effect, your mindset can determine the success you have in interacting with others even after you have taken professional people skills training.


From one mindset to another. The impact of mindset is very clear when you switch from one role to another. Have you switched careers lately – from business person to teacher, from sales to customer service, from team member to team leader, from technical professional to business technical liaison (to name just a few)? If you do not switch your mindset, you may find that the people skills that served you before, fail you now. Adjust your mindset and your professional people skills will adjust as well. A different position requires different people skills performance.


Stressed or not. When you feel pressured or annoyed, your mindset could lead to disastrous interactions with others. Take a moment to reset your mindset before speaking. Here’s a post with images to change your mindset when stressed out with customers: 5 Things to Think with Rude Customers.


All or nothing. Professionals with a strong technical or structured focus (technology, medicine, engineering, finance, law etc…) often put their mindset completely on that technical or structured focus. When they do, interactions with non-technical people suffer. The mindset of rigorous structure spills over into the human interactions and blocks successful bonds. Picture a doctor talking to a patient, finance professional working on a diverse team, an I/T pro working with clients or business leaders to identify solutions to business challenges. To connect in these situations, step outside of the rigorous structure when communicating. With this alternate mindset, you will see a significant difference in your people-skills.

How else does mindset impact your professional people skills?


Kate Nasser, The People-Skills Coach, inspires and teaches outstanding people skills to organizations, companies, and large conference audiences with humor, experience, and practical application. Kate improves communication skills that bridge the gaps of diversity, personality types, and geographic/cultural differences. View footage of her workshops and preview her new DVD on this site.

My strong technical background (Mathematics) and my natural intuition about people gives me a special insight into the people skills (also known as soft skills or interpersonal skills) of technical professionals. It is a myth that technical professionals are incapable of highly social interaction.  As with any population, there is a range of abilities which can depend on interest level. Many technical professionals seem to enjoy the technical/occupational skills over the people skills. Yet I see in them a wealth of knowledge and a very deep commitment to helping others.

Today, thanks to technology ironically, technical professionals must interact more than ever with all types of people and cultures globally while in pursuit of their technical goals!

So this post of people skills tips is dedicated to you, technical professionals and your people skills, in order that all can see and benefit from your intelligence, knowledge, and deep commitment to helping others.


People Skills Tips for Techies By:@J#@

People Skills Tips


#1 Collaborate vs. Control Instead of speaking through your entire thought and assuming people will understand you when you have completed it, stop along the way and welcome input, collaboration, and discussion. Else you risk alienating people who are not technical in nature.



#2 Dedication vs. Arrogance In any profession, you can choose to share your dedication to your profession with others. This choice creates powerful people skills and influence for your profession. Conversely, you can choose to look down on those who do not have your knowledge. This choice alienates people and reduces your influence. Dedication or arrogance — it’s your choice.



#3 Feelings Lead to Facts Most technical professionals are comfortable with facts and many are uncomfortable with feelings. Non-technical people are loaded with facts that you need in order to apply your knowledge to their business or scientific needs. In order to discover those critical facts, listen to feelings and then ask questions. Otherwise your discomfort and impatience with feelings, will come across as insensitive and possibly cruel. Bonus tip: To discover what they truly want, try a simple empathetic phrase: This can be … important, scary, frustrating … for you. People open up when they feel empathy, validation, and support.



#4 Willingness to Learn is NOT Weakness. My sister is a Ph.D. research scientist. A very bright creative problem solver with decent people skills. She is the first person I call when I have a scientific or medical question and she is glad to help. Yet when she faces a new situation about dealing with people in difficult moments, she calls me. Her willingness to learn and improve her people skills is NOT a weakness. Rather, people skills have increased her influence not lessened it.

What people skills tips would you like to add to this list? The sky’s the limit! Please share your experience in the comment field below.

[If you would like to reprint or re-post this article, please email info@katenasser.com.]


Kate Nasser, The People-Skills Coach in This Technical World, delivers workshops, webinars, and training DVDs on people-skills for transformational teamwork and customer relations. BS Mathematics, Masters Organizational Psychology. See footage on this site: The People-Skills Coach.


The dividends, the value, of people skills (soft skills, interpersonal skills …) become clear to those who jump into learning and using them. For skeptics, the dividends seem unclear because they can’t easily measure them with numbers before investing.

People-skills for Success Today By:afcool83

As a leader, whether you are a skeptic or a believer, it is worth considering how much more productivity and what new success your teams can achieve with better people skills. With virtual team members distributed in workplaces throughout the globe trying to meet objectives, people skills are more critical than ever to overcoming obstacles and reaching success. Even within one workplace, people skills are the vehicle for all to contribute their occupational knowledge so that others can use it effectively.

Help Desk Insitute, (popularly known as HDI), invited me to write a feature article, What Are the Dividends of People-Skills, for their Support World journal. The editor has graciously sent me the pdf (see link below) for all to read. The print version is available only to members. The article is copyrighted so please do not re-post on other sites without permission (Email: info@katenasser.com).

The article in pdf format: What Are the Dividends of People Skills.

To get started improving your people skills, here’s a related blog post: Professional People Skills – Work on You and On the Work.

Thank you Cinda and Megan at Help Desk Institute for covering this very important people-skills topic. [HDI is the professional association for internal and external IT customer support offering industry best practice research and reports, training, and certification. For more information: Help Desk Institute.]


Kate Nasser, The People-Skills Coach, brings 20 years of experience, a natural intuition about people, feisty energy, and practical vision to your organization in teamwork and customer relations workshops, DVDs, keynotes, and coaching. BS Mathematics, Masters in Organizational Psychology.


There is much press today about whether people skills (also known as soft skills) are considered during the hiring process. Do people skills count more than your occupational (aka hard skills)?

Quite honestly, to me the debate is both useless and a bit risky. Your professional career is in your hands. Hiring managers, teams of current employees, HR reps are people. They may consider people skills. Do you want to gamble that those interviewing you don’t consider people skills in making the choice? Whether they do it consciously or subconsciously, why bet that they won’t? Develop your professional people skills. Work on you AND the work. Be workplace ready!

Work on You AND The Work by:vaXzine

When to start? Yesterday. Developing your people skills can begin in school. In can happen in your everyday life — inside and outside of work. I was lucky enough to have a mother who demanded it of us. So when I graduated college with a BS Mathematics, I had been developing the interpersonal skills of my right brain while sharpening and expanding my left brain.

Is it too late to start? Never. I continue to learn and improve my people skills. You have infinite interactions with people and it costs nothing to learn “on the job” so to speak. Even those who debate whether or not interviewers consider people skills in the hiring decision, agree that people skills are expected and assessed for job assignments and promotions once you have the job.

How to start? The most productive first step is to understand your own personality type — for two reasons.

  1. You will interpret what other people say and do based on your own personality type.  It is your reference sheet.
  2. Knowing your type gives you limitless potential for adapting to others of a different personality type.  It is the fuel for success in teamwork, leadership, customer relations, and long term professional friendships.

Here is some valuable footage on personality type differences to spur your learning: GPS Your Brain to Work With Any Personality Type.

Get Started! Take a well respected personality indicator like The Kiersey Temperament Sorter and then use the knowledge in your daily interactions. People-skills are the conduit to delivering your occupational knowledge to those around you and to the company that employs you.

If you get stuck, you can always call me (or my mother) for help!

Warmest wishes,
Kate Nasser, The People-Skills Coach in This Technical World
Masters in Org. Psychology


Kate Nasser delivers her 20 years of experience and her natural intuition about people in inspirational keynotes, transformational teamwork and customer care workshops, and coaching for your success. Preview her new customer service training DVD Customer Service USA.


25 Worst Customer Service Stories to Train Best CSRs

The 25 Worst CS Stories. Photo By:mlibrarianus

As The People-Skills Coach and a professional customer service trainer, I use both positive and negative real life stories to train Help Desk analysts, Customer Care teams, Customer Service Reps (CSRs), and Call Center agents. The positive stories define the model of great service behavior. The negative stories address the emotional intelligence team members need to deliver memorable service.

Below are the 25 worst customer service stories of the 40 that I received in response to the question: What is the worst thing a customer service rep ever said to you?
In tough economic times or if your training budget is almost spent, use stories from this list during team meetings to train your CSRs to be the best. As a customer service leader you may be surprised at what you hear from your teams.
If their discussion focuses primarily on the customer’s behavior, your CSRs may need serious attention to their customer care outlook and emotional intelligence.  If instead they quickly acknowledge that the service was far below par, ask them specifically how they would handle that same scenario. To punctuate the training, ask each team member to state one step they will take that day to be the best CSR they can be.

The 25 Worst Customer Service Stories


  1. The foul language is clearly wrong. Will your CSRs quickly identify the other critical error in this exchange? Here’s the story: I had a problem with a new piece of electronic equipment and called for assistance. The first technician I talked with insisted that there was nothing wrong with his company’s equipment, that it must be my fault. When I explained that everything in the network had worked perfectly until I powered the new item up, he laughed at me. When I asked to talk to his supervisor, he responded with the infamous two letter expletive and hung up. I called back and spoke with a different tech who was able to resolve the problem in a matter of minutes and who then asked his supervisor to join us on the line. When I told the supervisor of my earlier experience, she asked me to give her one day so she could resolve the problem. She called back in less than fifteen minutes to tell me that she and the call center manager had reviewed the tape of the call, fired the original technician, and promoted the second one to a customer service training position. It went from being the worst customer service experience ever to one of the best in less than half an hour.
    Submitted by: Ron B.

  2. The story: I was trying to get some information from the local cable company, Comcast, about my bill. I couldn’t understand the different groupings of channels which had no explanation just names like Extended Package. She couldn’t explain it and kept getting the same channels in different groupings. I said, very politely, “I don’t understand your explanation, is there someone else who can explain it to me so I will understand it.” She replied: “You’re stupid.” Then she hung up.
    Submitted by: Elaine B.

  3. “You’re not following our process.” Sadly, this was said to a customer by one of my own CSRs.  This was a wake-up call for sure.
    Submitted by: Drew J.

  4. “I’m sorry, but that’s our Policy and I’m not connecting you with my supervisor.”
    This reply is anathema to the reason for customer service — to serve the customer (the person with the $$$ they want).  I could care less about their policies.  My policy is that I don’t do business with companies that don’t treat me with respect and give me value for my money.  If something doesn’t work, then just fix it.  If you don’t know – then say “I don’t know, but let me find out for you.”  Companies are run by humans and humans make mistakes.  I don’t judge them badly because they make a mistake.  It’s how they resolve the mistake that matters.
    Submitted by: David G.

  5. Can you believe this interaction? Here’s the story: In our large grocery store, I asked about the cinnamon buns that were in the sample dome. The employee I asked said that they were very fattening and I could do with losing some weight!
    Submitted by: Andrew F.

  6. I explained to a DELL rep that I had 12 new laptops that would not power on no matter what I did.  His answer to me was “What do you want me to do about it?”  I said excuse me?  He clarified by saying “if they don’t power on I can’t trouble shoot them and if they aren’t powering on it has to be something you did to them that made them not work.” I still have nightmares.
    Submitted by: Liz M.

  7. “You will have to go online to and fix this.” I replied “Seriously? I am talking to customer service – a real live human being and you can’t do a thing for me? “Yes ma’am, you need to go online to do this.”  So I asked her, “What, exactly, do you do?”  Silence.
    Submitted by: Shelly S.

  8. It’s not our fault that you have this problem – it’s yours.” (Big Insurance Company in the UK)
    Submitted by: Ian T.

  9. I’m still fuming from my experience with Travelocity/ABC Airline this morning. Woke up sick as a dog, needing to catch a flight at 7:00. I’ve probably booked one hundred flights with Travelocity and I have always paid the $20.00 insurance if changes ever come up, including unexpected illness. I have never actually used this insurance but was happy to have it until I was told from ABC Airline: “I’m sorry, there’s nothing we can do for you.”  And, then again from Travelocity, “I’m sorry, there’s nothing we can do for you.” Lesson learned. Don’t buy Travelocity’s insurance. Or, better yet, avoid Travelocity.
    Submitted by: Anonymous

  10. Is this stupidity or lack of caring? The story: A pharmacy CSR refused to authorize one of my meds. When I told her I had been waiting 2 weeks and explained the effects of not having them,  she said ”maybe you should see a doctor about these new symptoms.”
    Submitted by: Denise C.

  11. Are your CSRs so busy following scripts that they don’t listen? Here’s the story:  My father passed away.  I called a credit card company to cancel his account.  I said, “My name is Debra. My father Pat passed away and I am the Executor of the Estate. I am calling to cancel his account.”
    The CSR replied, “Well, I need to talk to Pat.”
    I said, “Listen very carefully. He’s DEAD – now if you want to talk to him, you’ll have to figure out how to. GIVE ME YOUR SUPERVISOR!”   The Supervisor got on the phone and I said, “Do you have a connection with God?”  She cracked up laughing – she had heard about the conversation.
    Submitted by: Deborah B.

  12. I called HP customer service about a new HP printer that wouldn’t interface with my Mac (even though the company swore it would easily work).  After hours of being on hold and being told that I had obviously done something wrong or just couldn’t understand, the rep told me “Yeah, really not my problem, lady.” So I went to Apple. They figured out the problem – and were nice.
    Submitted by: Julie G.

  13. My favorite bad customer service response was “it is working as designed” after the support agent was able to duplicate (and agree with) an obvious bug/error in a popular word processing program.
    Submitted by: Tom M.

  14. “You should buy one of those bust reducing bras from Marks & Spencers.” This was in a clothing store said by one of the stick thin pre-pubescent staff.  This is customer service? I don’t think so!
    Submitted by: Emma C.

  15. Is this the new version of customer self-service ? The story: I was checking out at WalMart, with my elderly Mom and small kids in tow.  A pair of $8 shoes I was buying rang up for $10. I questioned the clerk on the price at which time she said “No they rang up for $10. “You can go back there and check it yourself”. I wasn’t about to do that, so I just settled up for the $10. grrrr.  Got home and pulled the shoes out of the box and guess what. The actual price tag on the shoes said $8! Next day I went back to customer service and happened to be waited on by the same clerk at which time she said, ”That wasn’t my fault; it was the cash register. I can’t help you”.  I had to find the store manager to get the issue resolved.  He not only gave me all my money back, but he let me keep the shoes.
    Submitted by: Amanda K.

  16. I had spent well over 3 hours on the phone with customer service/tech. support, having been repeatedly put on hold, transferred, and disconnected. I called back after yet another disconnection after being on hold for several minutes. The person who answered started to go into their script, asking me for irrelevant information. I told the person that I just needed to be connected to XYZ because I had been disconnected after being on the phone with them for over three hours. The CSR went to a very long speech about how he’d be happy to transfer me. I didn’t need a speech. I just needed him to transfer me. I told him this. He repeated the speech. His scripted, inhuman “courteousness” just made me angry and hate the company.
    Submitted by: Joe S.

  17. Have your CSRs ever said this? “There is nothing I can do for you.”  I asked for a supervisor they told me that the supervisor will tell me the same thing!
    Submitted by: Sahar A.

  18. This one is beyond belief — yet true. Here’s the story: I was hosting a party for 150 people and needed catering prices 7 weeks prior to party to review bids, select caterer, or determine another venue. I had a drop-dead due date and explained that.  When I contacted the caterer for prices because they hadn’t contacted me by the morning of the due date, my main contact was on vacation and left no information. I was fuming. Obviously, they did not get my business.  When I finally reached the caterer to determine how they could have made such an error, he said “I decided you didn’t need it by your due date.” I was appalled.  How could they decide my due date? I did contact the management office and heads did roll. This was not lost business from this one event, but there were 5 hosts involved (their friends) and word of mouth travels fast.  While management appreciated my comments, they were foolish in not throwing me some type of bone to offset the situation. In a world where it’s tough to get business, this is not acceptable.
    Submitted by: Lisa R.

  19. “ya wesd rufj dimn uklod doodop” In other words, the worst customer service ever was delivered by someone who spoke no comprehensible English. I’ve heard it hundreds of times to lesser degrees, but in one case it was entirely incomprehensible. When will these companies learn that customer service agents need to actually be comprehensible in the language they are supposedly supporting?
    Submitted by: John B.

  20. How would your CSRs reply to this request? Here’s the story: I lost my cable service for 3 days. Apparently, it was a system wide failure and thousands of customers were affected. During the course of my conversation, I said something like “Please just credit me for 3 days worth of service.” The rep said, “We can’t do that. Do you know how much it would cost us if we credited everyone for the past three days?”
    Submitted by: Phil F.

  21. “I am sorry but that’s our policy”. Even if the CSR says it politely, this is a statement that can tick anybody off. Such a statement exudes rigidity and inflexibility, which is the last thing a customer wants to hear when he/she calls customer service with a genuine problem.  This statement, if used too many times by a customer service agent during a call would generally lead to an escalation or loss of a customer, which indicates the poor performance of the agent.
    Submitted by: Om D.

  22. Have you taught your CSRs the difference between professional and personal behavior? Here’s the story: I was speaking with a customer service representative about a problem I was having.  I said, “I know it’s not your fault.” She said, “That’s right.  It’s not my fault.” She is the representative of a company. She should accept responsibility even if it’s not her personal fault!
    Submitted by: Randi B.

  23. Here’s one of the recent nightmares I lived through. There was a charge on my Citibank Mastercard from a vendor who renewed my $400 membership without asking me.  I spoke with the vendor and he agreed to send a credit into the credit card company for the charge.  Since the credit card bill was due in 15 days, I called the credit card company to ensure that I wouldn’t have to pay $400 up front only to have it credited back later.  The CSR who answered the phone went into his long drawn out scripted answer. I asked to speak with a supervisor and after waiting on hold, the supervisor started another scripted answer.  I said “I am a busy person and I just need a simple direct answer.” He replied: “I am sorry you called when you were busy.  We are open 24 hours a day.” I stopped using that card.  I will not give my money to a company whose representatives communicate sarcastically and blame me for their slow scripted service.
    Kate Nasser, The People-Skills Coach

  24. I had a credit card and somehow after a year the bank changed my zip code and I didn’t get the bill. When they called I explained I never got a bill.  After we found the issue I asked for a refund of the late fee. Though I got it eventually I was initially told,  “You are responsible for your bill, we only send the statement as a convenience to you.”
    Submitted by: Shawn D.

  25. What would your CSRs say if they had difficulty communicating with a customer? Would they sound like this CSR who acted as if she was the sergeant in charge.  Here’s the story: A CSR at a big box cable company in the Midwest said to me:  “You’re not listening to me. “
    Submitted by: Linda L.

The key training topics from this list include emotional intelligence, customer care outlook, listening skills, the perilous effects of procedur-itis, ownership, and clear communication.

I am ready to inspire and train any and all of your employees who work with internal or external customers — your business’ most valuable resource!
Just give me a call and we will discuss the training to deliver memorable customer service for the greatest return on your investment.

Please feel free to leave your comments or customer service stories and insights in the field below. If customer service is your passion, take a look at a related post on this blog “Ace Your Next Customer Service Moment.”

Thanks for stopping by and RSS this blog for the latest people-skills posts,
Kate Nasser

Team success in a diverse workplace requires more than a common goal. Respecting the differences is key. Each team member must be willing to flex their style and adapt to others.  Once again people-skills, also known as soft skills, impact the tangible results in business.  In this case, the people-skill needed for team success is an individual willingness as well as the skill to embrace others’ styles and blend yours for the team’s success.

The underlying support for this is a basic respect for the differences. Engage your teams in a discussion on this topic. You may be surprised at what they say! Here’s a short inspirational video to help you get started:

  1. Respect the differences
  2. Learn to love the differences
  3. Find the fit

Here is a summary of Kate Nasser’s Twitter stream from last week filled with people-skills  (aka soft skills) tweets and inspirational thoughts.  Share your favorites with your team, your leadership, and your social network.

Powered by Twitter Tools

A recent post at http://resumebear.com emphasizes once again that people-skills (also known as soft skills) top employers’ lists of desired qualities. [http://resumebear.com/blog/index.php/2009/12/06/five-character-qualities/]

People-skills or soft skills also top the list of top skills that employers want and new graduates (GEN Y) lack. [http://www.resumebear.com/blog/index.php/2009/05/21/top-skills-employers-want-and-new-graduates-lack/]

As a 20 year veteran entrepreneur, I can also attest that outstanding people-skills or soft skills top the list for business success.  So whether you are a new graduate (GEN Y) or among the many people changing careers or industries, improving your people-skills (soft skills) is a winning step. What skills specifically? Verbal and written communication, listening, and teamwork.

I will be posting a series of content rich articles with tangible soft skills improvement steps.

In this post, 3 solid steps that improve communication with customers, teammates, suppliers, and definitely with leaders.

Soft Skills Tip #1

Soft Skills Tip #1


  • Speak current and future not past. Our communication is often riddled with references to the past.  Don’t believe me? Spend five to ten minutes being aware of what you say.  You will be very surprised at how often you reference the past.

    Now rethink what you truly want to say and reword it to be focused on the present or future.  Focusing on the present and future minimizes the risk of digging up old problems between people, gets you active on solutions, and increases your value to employers and customers. It changes your image, your relationships, and your career/business success.  Simply put: In business, don’t take people back to the past.

    True story to illustrate: I found a blog article on soft skills and posted it on Twitter.  I liked the main points the author made.  One of my Twitter followers read it and thought the author’s writing skills were poor.  She sent me the following message.  “Did you read it before you posted it?”  Her focus on the past made this a very poor communication. It can cause problems in interpersonal relationships.  After I wrote back to her, she made it clear that her main point was “I don’t like the author’s writing style”.  Her original message communicated something else.

  • Soft Skills Tip #2

    Soft Skills Tip #2


    Speak honestly and positively. Honesty is important in business.  How you deliver the honesty determines how the listener will hear and react to your message. Even during conflict, you can speak with positive tones to speed the healing after the conflict.
    Simple Rules: State facts as facts and opinion as opinion. State what needs to change and what is currently good.

  • Soft Skills Tip #3

    Soft Skills Tip #3


    Skip the sarcasm. Sarcasm can often be misunderstood. It is more a form of anger than a form of humor. Keep it for moments with a close friend who loves your sarcasm or leave it to the stand-up comedians and bloggers whose brand is sarcasm. Customers, teammates, leaders and even suppliers respond much better to positive action oriented messages.

  • I hope you will share these tips with others. I ask only that you credit this site http://katenasser.com.

    Check back frequently for more soft skills tips that strengthen your career and your business success. I welcome your tips, comments, and questions below.
    Kate Nasser, The People-Skills Coach